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Wednesday, February 22, 2012
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Power Features provide extremely powerful capabilities within IDEAS Property Clerk. Power Features increase your productivity on a daily basis. The Power Features are designed to provide your I.T. Specialist with the tools necessary to customize the software for your unique business requirements. IDEAS Software also offers consulting services to help you maximize your investment in the system.
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Rent Geared to Income
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The Rent Geared to Income (RGI) Module is designed to capture all information required to calculate rent for tenants based upon the tenants’ income and a specified set of rules and regulations. RGI is usually a Government Subsidy program which means the rules and regulations will be different for different areas and/or government programs.
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The following information is usually captured for all areas/programs:
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General RGI Information
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Verified Income
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Income based upon current assets
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Public Assistance / Social Assistance
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Adjustments to income
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Basic rent calculation
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Rent Adjustments
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Final Rent Calculation
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The RGI Module keeps an accurate history of when any information affecting the rent calculation occurs. Usually, this is a change in income or family composition.
IDEAS Property Clerk has the ability to be customized to meet any Rent Geared to Income Program RGI description.
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Rent Supplement
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The Rent Supplement Module is designed to manage Rent Supplement Agreements and Subsidy Payments for Government Rent Supplement Programs.
An understanding of Rent Geared to Income (RGI) Housing is necessary to maximize the value of the Rent Supplement Module, since the tenant rent is based upon the RGI Rent Calculations.
Rent Supplement is a Government program that will provide a subsidy to help cover the costs between the Tenant Rent Amount (based upon RGI) and the Market Rent of the unit. The payment will either go to the Landlord or to the Tenant. IDEAS Property Clerk may be customized to meet any Rent Supplement Program.
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Batch Reporting
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The Batch Reporting Feature provides you with the ability to pre-define a number of reports that will be printed in a Batch. The batch reporting feature can also be configured to e-mail the reports to designated people. Typical uses of the batch reporting feature is the production of month end reports for board members. A typical batch may include: a cover letter, General Ledger Report, Accounts Receivable report, Profit & Loss Report and a Vendor Payable report. The batch report manager allows you to configure a series of reports that can be turned on or off by property.
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Paperless Office and Attachments
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IDEAS Property Clerk has introduced a robust Paperless Office feature that gives you the ability to attach important documents throughout the software. You can attach documents to Tenants, Bills, Properties, Units, Vendors, Work Orders and other items in the system. An example of how you could use this feature would be to attach an actual scanned copy of an Invoice or Bill when entering the Payable in Property Clerk. The scanned bill is available at your fingertips anytime you need to review the original bill. Scan and attaching client leases or signed documents is another powerful use of this new feature.
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User Defined Data Entry Forms
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IDEAS Property Clerk provides you with the tools necessary to create your own database fields to capture any piece of information needed. A powerful data entry screen designer is included to create custom data entry screens for your own fields.
Advanced users will love this feature to fully customize the system to work with your data requirements. Customized reports can also be added to the system to produce professional reports based upon your data.
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User-defined Formulas
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User-defined Formulas provide a high level of customization for the end user. They allow you to create formulas based upon any piece of information in the system and can include text, numbers and calculations. The formulas can be used within the Word Processor which means that any piece of information can now be included in the letters. For example, a formula can be created to calculate a rent increase of 5%. Any calculation needed can be created and used in the Word Processor!
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Word Processor
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IDEAS Property Clerk includes a fully integrated Word Processor that allows you to produce Delinquency (Arrears) Letters, Past Due Notices, Leases and any other type of document you need.
Powerful mail merge capabilities allow you to merge any information from the system into your documents. Easily attach a copy of the completed document to the clients files for immediate retrieval as needed.
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